Chapter

Bylaws

The name of the organization shall be the PSYOP Regimental Association – North Carolina Chapter and hereafter referred to as “the Chapter”. The Chapter is located at
Fort Bragg, NC.

Section 1.

The PSYOP Regimental Association – North Carolina Chapter, hereafter referred to as the Chapter, is established at Fort Bragg, North Carolina, as a private nonprofit organization incorporated effective June 1, 2021 in the state of North Carolina. The PSYOP Regimental Association – North Carolina Chapter operates with the consent of the installation commander or his delegate under the provisions of the DoDI 1000.15 (23 October 1997) and AR 210-22 (22 October 2001), contingent upon the following requirements and conditions:

a. That programs and activities conducted do not in any way prejudice or discredit the
DoD Components, the military services or other agencies of the US government.

b. That the nature, function, and objectives of the PSYOP Regimental Association
North Carolina Chapter, together with provisions for membership eligibility, management responsibilities, financial management, and proper disposition of residual assets and liabilities upon dissolution, will be established in these Bylaws.

c. That the PSYOP Regimental Association – North Carolina Chapter shall not compete with
the authorized activities of appropriated or non-appropriated fund instrumentalities as defined in AR 215-1 but may supplement those activities when specifically authorized in the approval document.

d. That the PSYOP Regimental Association – North Carolina Chapter will be self
sustaining and receive no support, assistance, or facilities from the Army or from non-appropriated fund instrumentalities defined in AR 215-1, except as provided in DoDI 1000.15, AR 210-22.

e. That the PSYOP Regimental Association – North Carolina Chapter may receive logistical
support from DoD Components with appropriated US government resources in accordance with regulations. Non-appropriated fund instrumentality funds or assets shall not directly or indirectly be transferred to this organization.

f. That neither an appropriated fund activity nor a non-appropriated fund
instrumentality will assert any claim to the assets of the PSYOP Regimental Association – North Carolina Chapter, or incur or assume any obligation of any private organization, except as may arise out of contractual relationships.

g. Adequate insurance, as defined by the service concerned shall be secured by the PSYOP Regimental Association – North CarolinaChapter to protect against public liability and property damage claims or other legal actions that may arise as a result of activities of the PSYOP Regimental Association – North Carolina Chapter or one or more of its members acting on its behalf.

h. That the PSYOP Regimental Association – North Carolina Chapter shall be
responsible for ensuring applicable fire and safety regulations, environmental laws, local, state, and Federal tax codes, and any other applicable statutes and regulations are complied with in the operation of the PSYOP Regimental Association – North Carolina Chapter.

i. That the PSYOP Regimental Association – North Carolina Chapter is not established to
provide morale, welfare, and recreational services essential to the operation of the organization.

j. That the PSYOP Regimental Association – North Carolina Chapter, if conducting special events on Fort Bragg agrees to indemnify and hold harmless the United States of America, the Department of the Army, the XVIII Airborne Corps, and their agents, events, and employees, from any liability for any and all claims, demands, rights, liens, and causes of action whatsoever kind and nature arising out of the PSYOP Regimental Association – North Carolina Chapter operations or activities on Fort Bragg.

k. That neither this installation nor the US government will have any liability for the
organization’s actions or debts.

l. That the Garrison Commander or delegate has authority to enforce compliance by
the PSYOP Regimental Association – North Carolina Chapter with the conditions enumerated herein, to inquire into the activities, and to withdraw his/her consent for the existence of this organization on the installation at any time.
m. The PSYOP Regimental Association – North Carolina Chapter understands fidelity
bonding will be purchased for members or employees handling monthly cash flow exceeding $500. Bonding will be equal to the normal maximum amount of cash handled.
Section 2. The PSYOP Regimental Association – North Carolina Chapter will comply with all requirements set forth in AR 210-22, Private Organizations on Department of the Army Installations and DoDI 1000.15, Private Organizations on DoD Installations.
Section 3. Per AR 210-22, paragraph 2-1a(2)(d), the PSYOP Regimental Association – North Carolina Chapter is required to state the liability of the organization and its individual members for debts of or claims against the organization’s liabilities in the event of bankruptcy, insolvency, or dissolution. Debts and liabilities of the PSYOP Regimental Association – North Carolina Chapter are intended to be solely those of the organization, and not the organization’s members. The PSYOP Regimental Association – North Carolina Chapter agrees to abide by any State or jurisdictional minimum capitalization requirements and certifies that all State and jurisdictional laws are met.

Section 1.

The Chapter is a veteran service organization. Accordingly, the purposes for which the Chapter is formed are of the following:

a. The Chapter will support the Purpose of the PSYOP Regimental Association
as outlined in the National Association Bylaws.

b. Esprit de Corp. To establish an organization that will further develop the
common bond existing between all members of the Regiment that have previously or are currently stationed and assigned to a PSYOP element on Fort Bragg, NC.

c. Service. To establish an organization that will be able to provide assistance
and support for Chapter members.

d. Educate. To establish an organization that provides a venue and forum for the
further professional education of Chapter members.

e. Recognize. To establish an organization that recognize excellence within the
regiment as well as outside organizations and individuals supporting the Regiment.

f. Honor. To establish an organization that honors the memory and sacrifice of
those who have paid the ultimate price in defense of the United States.

Section 1. Eligibility.

Any person interested in the aims, objectives, and purposes of the chapter, as set forth in these Bylaws and in accordance with the PRA National Bylaws, is eligible to apply for membership in the Chapter. Membership is subject to the conditions prescribed in these Bylaws, unless application for such membership shall be disapproved by the Chapter leadership. Corporate memberships in the Chapter may be approved by the Chapter leadership for business organizations and other entities who demonstrate continued support for the Chapter and the Psychological Operations Regiment.

Section 2. Chapter Specific Regional Membership.

Active Chapter members must have previously served or are currently stationed and assigned to a PSYOP element in North Carolina and be currently residing in the State of North Carolina.  

Section 3. Categories.

Membership in the chapter shall be in accordance with the PRA National bylaws located in Article III, Section 2: Active, Honorary, Lifetime, Corporate, and Charter.  There are also two additional Chapter specific categories, Associate and Regionally Affiliated Members. 

a. Active Members. Active Members are defined as any Soldier, Noncommissioned
Officer, Officer, Active Duty, Reserve, Retired, Civilian, Contractor, or Allied Soldier that has
contributed to the success of the Psychological Operations Regiment, and such other persons as may be approved by the Executive Council. Active Members will pay annual dues of $30 per year (exception: $20/year for E6 and below).

b. Honorary Membership. Honorary Membership is a right bestowed by the Executive Council to individuals who hold significant positions within the Armed Forces, government, or civilian sector and who further the objectives and purposes of the Chapter. This is done for the purposes of enhancing the status of the Chapter.

c. Lifetime Members. Lifetime Members are defined as persons from the Active
Members category who apply for and are granted such Lifetime status after payment of a onetime single level of dues ($200 for E6 and below/$300 for all others), and the fulfillment of other obligations and requirements as might be established by the Executive Council.

d. Corporate Membership. Corporate Membership may be granted to corporate
entities wishing to contribute funds, sponsor, or otherwise support the Chapter. Corporate Membership contribution levels will be determined by the Executive Council.

e. Associate Member.  An Associate Member is defined as persons that do not meet the requirements of an Active or Lifetime Member, but would still like to join the Chapter.  Associate Members may participate in Chapter activities, receive official publications and serve on committees, but may not vote or hold office.  Annual Dues will be $25 and Lifetime will be $250.  

f.  Regionally Affiliated Members.  A Regionally Affiliated Member is defined as persons that do not meet the Chapter regional membership requirement of being a resident of the State of North Carolina, but otherwise meet the criteria for either Active Annual Membership or Lifetime Membership (both new and transfers).  Regionally Affiliated Members must not live in an area that has a current and active Chapter.  Cost for this membership will be the same as active and lifetime memberships.  

g. Chapter Charter Member. Chapter Charter Members must elect the North Carolina Chapter as their home chapter within 90 days of the formal recognition of the North Carolina Chapter.

Section 4. Privileges.

Membership privileges shall be defined by categories of membership.

a. Active and Lifetime Members may participate in all Chapter activities, vote in
elections called for the Executive Council, hold office, purchase merchandise sold by the Chapter and receive official Chapter and Association publications.

b. Honorary and Corporate Members may participate in Chapter activities and
receive official publications but may not vote or hold office.

c. Charter Members have no special privilege other than being recognized as an
early member of the Chapter.

Section 5. Term of Membership.

Membership shall remain in force so long as the member maintains current membership status by payment of dues and meets such other requirements as may be established by the Executive Council. Annual dues are due on the anniversary each year of the initial membership date. Members who do not pay their dues within 30 days after their membership anniversary date will have their membership privileges suspended until their payments are made current. Annual members who wish to convert their membership to a lifetime membership must pay the full lifetime rate, regardless of the number of years they have contributed annual dues. Members may be removed from membership for illegal activities and/or conduct detrimental to the image and integrity of the Chapter. Evidence will be made available to the Executive Council regarding infractions to these Bylaws. The Executive Council has the final vote in terminating a membership.

Section 6. Nondiscriminatory Organization.

No person shall be excluded from membership, segregated, or otherwise discriminated against within this PSYOP Regimental Association – North Carolina Chapter on the grounds of race, color, sex, sexual orientation, age, marital status, national origin, political affiliation, religion, or disability. In no way will the activities of the organization deprive individuals of their civil rights.Section 6. Chapter leadership retains the unconditional authority to revoke Chapter membership to any member that does not conduct themselves in a manner appropriate to the high standards of the PSYOP Regiment. See Article VIII.

Section 1. The Executive Council shall consist of eleven (11) members: President, Vice, President, Secretary, Treasurer, three (3) Directors and four (4) Trustees.

Section 2.Term of Office.

The term of office for all elected officers shall be for a period of two years, all terms start January 1 and end on 31 December. Terms of office during the initial start of the Chapter shall be offset. Initial Charter terms will be determined, and the Charter updated once all positions are filled.

Section 3. Elections.

Nominations and elections shall be held in the fall prior to the Regimental Birthday activities. All members in good standing must be notified of the nomination and/or election meeting via newsletter, personal letter, telephone, email, or Chapter social media postings. Email is the preferred method of notification. In order to be elected, a candidate must receive the plurality of votes cast.

Section 4. Removal from Office.

In the event an Executive Council member fails to perform his/her duties, violates attendance policies in Appendix B, or is found to be derelict in his/her duties, the council member may be asked to resign from his/her position. If the member fails to resign, then a vote will be conducted by the Executive Council in order to remove the individual from the Executive Council.

Section 5. Power of Administration.

The general membership shall be the highest authority in the Chapter and shall have jurisdiction over all Chapter matters. Between Chapter meetings, the highest authority shall be the Chapter Executive Council.
The Chapter Executive Council is entrusted to carry out general membership intent and serve as a good steward of Chapter resources. When prudent and practical, critical decisions will be made through general membership votes in person or through automated systems. All votes will be recorded and maintained for historical purposes.

The Executive Council shall:

a. Have general charge of the affairs of the Chapter and shall have full power to
carry out the Chapter Bylaws.

b. Meet prior to general membership meetings.
c. Maintain open communication among the Chapter officers.

d. Provide the President with all necessary reports and records that are required
of respective offices and positions.

e. Provide summary briefs on office status during general meetings.

Section 1. General.

The Executive Council is the senior body of the Chapter as described in Article IV, Section 5. The Executive Council is empowered to execute the affairs of the Chapter and shall be administered under the direction of the President.

The members charged with the execution of the assigned Executive Council responsibilities are constituted as follows:

a. The President of the Chapter shall:

1) Preside at all Chapter and Executive Council meetings.

2) Provides strategic guidance for the Chapter.

3) Fulfills the supervisory functions and performs the administrative duties
approved by the Executive Council to achieve the objectives and purposes enumerated herein.

4) Appoints special committees as deemed necessary.

5) Make a complete annual report of the condition of the chapter.

6) Review and certify copies of the minutes of Chapter meetings from the
Secretary, review and certify financial reports from the Treasurer monthly.

7) Verify and co-signs along with the Treasure and one Trustee all
financial documents.
8) Attend National Council meetings, as appropriate, to provide an update of
local chapter initiatives or issues.

9) Chairs the Outreach and Communications Committee.  

b. The Vice President of the Chapter shall:

1) Perform such duties as delegated by the President and the Executive
Council.

2) In the absence, disability, or death of the President, the Vice President
shall perform the duties and fulfill the responsibilities of the President until such time as a successor is elected or the original incumbent returns to office.

3) Provides oversight and counsel to each of the Executive Council
Members.

4) Chairs the Bylaws/Resolutions Standing Committee as outlined in a future Appendix.

5) Chairs the Planning Committee.

c. The Secretary of the Chapter shall:

1) Keep accurate records of the proceedings of Chapter Council and general Chapter meetings.

2) Performs secretarial duties in accordance with AR 210-11.

3) Ensure proper notification is given to all Chapter officers and members as
to Time, Place, Date and Agenda of all regular and special meetings in sufficient time to maximize attendance.

4) Provide the Members and Council with a copy of meeting minutes within 7
days after such meetings.

5) Ensures that minutes/financial statements of scheduled meetings are(1) Trustee and forwarded to the Installation Non-Appropriated Fund Office, ATTN: AFZA-PA-Z, NLT 10 working days after the meeting is conducted.

6) Maintain files which include copies of minutes, communications with
outside organizations, continuity files, SOPs, Chapter Bylaws, National Bylaws, and member data.

7) Supervises the Chapter membership program and chairs the Membership
Standing Committee as outlined in a future Appendix.
d.

The Treasurer of the Chapter shall:

1) Have charge of and be responsible for all funds and securities of the
Chapter; receive and give receipts for moneys and dues payable to the National Association from any source, and deposit all such moneys in the name of the Chapter in such banks, trust companies, or other depositories as shall be designated from time to time by Chapter members.

2) Receives, expends, and accounts for all Chapter monies, acting on guidance and authority of the Executive Council.

3) Coordinates the preparation and submission of the Chapters annual budget in cooperation with the Executive Council.

4) Provide financial reports monthly to Chapter leadership as well as general membership.

5) Submit a reconciled financial report to Chapter leadership monthly.

6) Complete and submit the Chapter’s annual financial statement for the National Executive Council.

7) The Treasurer and President shall be bonded by an approved insurance company.

8) Responsible to initiate drafts for Chapter accounts for the purposes of paying legitimate bills incurred by the Chapter.

9) All drafts require 2 signatures: the Treasurer and that of the President.
10) All expenses greater than $100 dollars require Chapter Executive Council approval.

11) Continuing payments that annually exceed $500 dollars require Chapter Executive Council approval.

12) Chairs the Corporate Sponsorship Standing Committee as outlined in a future Appendix.

Section 4. Trustees.

a. Review and reconcile the chapter financial books once per year prior to
Chapter election of officers.

b. Provide guidance and mentoring to the Chapter leadership.

c. Perform other duties as agreed upon with the President.

d. Trustees will be nominated from the following areas by the membership:

1) (1 Trustee) A Chapter member currently assigned to USACAPOC.

2) (1 Trustee) A Chapter member currently assigned to units within 1st Special Forces Command.

3) (1 Trustee) A Chapter member currently assigned to SWC (A).

4) (1 Trustee) A Chapter member to represent the Civilian, Retired and Veteran community.

Section 1. Chapter General Meetings.

Chapter general membership meetings shall be held at a minimum quarterly at a time and place prescribed by the chapter leadership. The Chapter will hold an annual meeting in the fall to coincide with the Regimental Birthday week events. The purpose of the annual meeting will be to introduce new Executive Council officers, present awards, vote on general Chapter issues, present an Association financial report, and conduct other Chapter business. Active Members wishing to vote on issues may attend meetings in person or may submit their vote for any issue brought for general membership vote via email. Proceedings of all the meetings will be recorded and reflect members in attendance, current financial statements of the Association, any certified inventories, and reports of committees. The Chapter general meetings shall be governed by Robert’s Rules of Order.

Section 2. Executive Council Meetings.

The Executive Council shall meet at the call of the President and assemble not less than monthly. The agenda for such meetings shall be prescribed by the President. Financial statements pertaining to the Association’s operations shall be presented at least quarterly for approval by the Executive Council, and more if required. Vote of the majority of the Executive Council members present in a quorum shall govern. The Executive Council shall be governed by Robert’s Rules of Order.

Section 3. A special general or leadership meeting may be called at the discretion of the President.

Section 4. All chapter leadership meetings require a quorum for all leadership votes.

Section 5. Quorum.

a. Chapter Executive Council Meetings. A minimum of 60% of officers are
required for a quorum provided the meeting time and date was properly announced.

b. General Membership Meetings. Any number of members present provided
there is a quorum of Chapter officers and the meeting time and date was properly announced.

Section 6. The agenda at all general meetings shall at a minimum be:

a. Officer Roll call.

b. Secretary’s report to include reviewing and approval of previous meeting
minutes.

c. Treasurer’s report

d. Committee reports

e. President’s report

f. Old Business

g. New business

h. Adjournment

Section 1. The President, with the concurrence of the Executive Council, may appoint members of the Chapter to committees as needed. All standing Committees will have at a minimum, one active member to represent the Executive Council.

Committee Chair will submit meeting minutes to the Secretary within 7 days of every meeting for historical records.

a. Initial Standing Committees will be as follows:

1) Bylaws/Resolutions Committee (Chaired by the Vice President with one Trustee as a standing member.) All proposed changes to the Bylaws will be briefed to the Chapter leadership and then voted on by the general membership. Any changes must be approved by 75% of the general membership present at a meeting that was properly announced.

2) Membership Committee (Chaired by the Secretary)

3) Planning Committee (Chaired by the Vice President)

4) Corporate Sponsorship Committee (Chaired by the Treasurer)

5) Outreach and Communications Committee (Chaired by the President)

Section 2. Other administrative positions may be appointed by the President as required.

Section 1. Removal of Officers/Members.

a. Any officer not in good standing is subject to removal from office.

b. Any officer may be subject to removal from office for failure to comply with
duties as described in this document.

c. Any member may be suspended or expelled for conduct unbecoming that of a member of this Chapter or the National Association.

Section 2. Procedure for Removal.

a. Written notice of the allegations/charges and the time and place for a meeting
of the membership when such allegations/charges will be discussed, and action taken.

b. The officer/member shall be given an opportunity to present defense, and shall
have the right to appeal, one time, to the general membership at the next scheduled general membership meeting. Suspensions remain in place until after the appeal is complete.

c. A 2/3 vote of the members is required for removal or suspension; likewise, a 2/3 vote is required to uphold an appeal.

d. Removal of members from the Chapter will be directly to the National PRA
Executive Council along with any pertinent documentation.

The PSYOP Regimental Association – North Carolina Chapter will adhere to AR 210-22 and furnish documents that state the Private Organization’s (PO’s) nature, function, objectives (including planned use of funds) and activities, Fundraising on Army property will be in accordance with DOD 5500.7, and AR 600-29.

Section 1: Fiscal Year.

The fiscal year of the Chapter shall be from 1 October to the following 30 September.

Section 2: Operational Year.

The operational year of the Chapter shall be from 1 January to the following 31 December.

Section 3: Coinciding Periods.

All recognized periods of the Chapter, including the fiscal and operational years, shall coincide unless changed by the Executive Council.

An audit of the PSYOP Regimental Association – North Carolina Chapter financial records, accounts, assets, and holdings shall be conducted annually by a disinterested, qualified auditor (certified public accountant) at a time determined by the Executive Council or upon change of the Treasurer.

The PSYOP Regimental Association – North Carolina Chapter, which is headquartered at Fort Bragg, North Carolina, shall operate in full compliance with US Army and other Federal regulations, as well as those initiated by the local installation. The initial Bylaws, dated May 24, 2021, were adopted subject to the approval of an affirmation vote of the Founding Members and with final approval by the Garrison Commander or his/her delegate. Amendments to the Constitution and Bylaws become effective upon approval of the Garrison Commander or his/her designee.

Section 1. The PSYOP Regimental Association – North Carolina Chapter may be dissolved by a majority vote of the general membership, by direction of the PYSOP Regimental Association or by direction of the Fort Bragg Installation Commander.

Section 2. In the event of the withdrawing of consent by the installation commander, the Chapter may establish itself off the federal reservation. In the event of dissolution by the initiative of the membership and approval by the PYSOP Regimental Association and the Installation Commander, all property, revenue, accounts, and records will be handed over to the National Executive Council for safeguarding and future use. All Chapter funds will be deposited into the National Association’s general fund.

Section 1. Indemnification.

To the full extent authorized by law and permitted by the Chapter’s resource, the organization shall indemnify for any financial loss, including the cost of any defense arising out of a claim predicated upon the conduct of their official duties, all officers, Executive Council members and Employees of the Chapter made a party in a civil or criminal action or proceeding by reason of the aforementioned positions. The Chapter shall have the option of purchasing insurance to protect, or securing counsel to represent, each of the aforementioned principals to satisfy its obligation hereunder.

Section 2. Personal Liability.

All members are required to read the Bylaws upon joining the organization. All members understand that they are personally liable if the assets of this organization are insufficient to discharge all liabilities or claims. The Chapter will comply with all State and jurisdictional laws. Neither the installation nor the Government will have any liability for the Chapter’s actions or debts.

Section 3. Bonding.

All members of the Executive Council who are responsible for handling Chapter funds, have control of financial accounts, and/or have use of a Chapter credit card will be bonded.

The PSYOP Regimental Association – North Carolina Chapter understands that it will be required to obtain adequate insurance to protect against public liability and property damage claims or other legal actions that may arise as a result of activities of the PSYOP Regimental Association- North Carolina Chapter or one or more of its members acting in its behalf, of the operation of any equipment/apparatus or device under the control and responsibility of the private organization, in accordance with DoDI 1000,15, Section 6.9 and AR 210-22, Section 32. The Chapter certifies that all State and jurisdictional laws are met regarding the amount of liability coverage.

These Bylaws shall become effective upon approval by a majority vote of the Founding Members. All future Amendments will be made by the Bylaws/Resolutions Committee, presented to the Executive Council, and then sent to the members for vote provided 15 days advance written notice of the proposed amendment is given to each Council member.

The Executive Council will have 60 days from approval of these by-laws by the National Executive Council to complete, publish and present all Appendices discussed previously. After the first 60 days, all additions, changes, or updates will be made by the Bylaws/Resolutions Committee, presented to the Executive Council, and then sent to the members for vote provided 15 days advance written notice of the proposed amendment is given to each Council member.
We, the Founding Officers of the PSYOP Regimental Association – North Carolina Chapter, affirm these Association Bylaws on June 01, 2021.